Table of Contents
- Acknowledgments
- Why Have A Grad Night Celebration?
- Everyone Benefits From Grad Night!
- Getting Started
- The Most Important Element: The Parents
- Grad Night Organization
- Records
- Sponsorship and Endorsement
- School Support
- Themes and Activities
- After the Celebration
- Insurance and Licensing
- Grad Night Liability Insurance is a Must!
- Grad Night Directors and Officers (D&O) Insurance
- Vendor Liability Insurance is Mandatory!
- Reduce Your Liability Exposure: Think Safety
- Licenses
- Grad Night Organization
- Executive Committee
- Checking Accounts and Tax Donations
- Taxes
- Grad Night Income Taxes
- Applying For Status As A Nonprofit Corporation
- Grad Night Facility
- Alternative Facilities
- PTA/Grad Night Committee Relationship
- PTA Questions and Answers:
- Summary
- Grad Night Policies & Procedures
- Decisions...Decisions...Decisions!
- Summary
- Volunteers
- Food
- Working With Vendors
- Prior To The Event
- The Big Night
- Grad Night Is Over But The Work Isn't
- Entertainment & Games
- Goals & Considerations
- Successful Grad Night Activities
- Interactive Games
- Contests
- Athletic Activities
- Beauty Related Activites
- Special Memories Activities
- Special Ideas For Entertainment
- Personalized Activities
- Home Built Games
- Security
- Getting Started
- Security for the Outside Areas
- Getting Help From Law Enforcement Officials
- Helpful Hints
- Training For Security Staff
- Check-In Procedures For the Graduates
- Check-In For the Volunteers
- Control Center
- Decorations
- Getting Started
- Site Specific Planning
- Fire Department Guidelines For Grad Nights
- Fundraising
- The Budget
- Sample Budget
- Setting the Ticket Price
- Fundraising
- Fund-Raisers
- Writing Donation Request and Thank You Letters
- Prizes
- Incentive Prizes, Prior to Grad Night
- Game and Contest Prizes
- Door Prizes and Grand Prizes
- Random Prizes
- Grad Night Favors
- Obtaining Prizes
- Establish Prize Rules
- Thoughts and Considerations
- Publicity
- Suggestions For Publicity
- Promoting Your Event Through The Media
- Tips For Dealing With the Press
- How To Answer A Favorite Question Repeatedly Asked By the Press:
- Press Releases
- Promoting to Parents
- Entrance Tickets
- Tickets Add Value to the Event
- Graduate Identification Verification
- Theme Related Ticket and Passport Ideas
- Construction
- Layout and Design
- Construction Basics
- Electrical
- Break Down, Clean Up, and Storage
- Considerations
- Working With An Event Planner
- Working With A Travel Planner
Acknowledgments
GradNight.com extends a very special "Thank You" to:
- GRADS formerly known as the Grad Nite Foundation, it's founder Lori Warmington, all of it's past board members and volunteers.
- The Thousands of Grad Night people who have shared their ideas in the GRADS workshops.
- The Virginia Department of Education, Northern Virginia Project Graduation, Virginia Operation Prom/Graduation.
- The Hundreds of Thousands of graduates who attended and enjoyed Grad Night celebrations.
- All who took the time to provide constructive criticism.
This guide has been revised with your comments in mind. Please keep your ideas coming. Let us know what has worked at your Grad Night.
GradNight.org
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